J-1 interns should send their U.S. residential address and U.S. cell phone number to an IAESTE United States representative upon entering the country. IAESTE United States will enter the information in SEVIS and will send instructions on how to apply for a Social Security Number.
Note: If you require that the interns have an Social Security Number before they begin their internship, then you should strongly encourage them to arrive in the United States at least two to three weeks before the internship start date. J-1 Visa holders may arrive in the U.S. up to 30 days before the official internship start date on their visa documents, and they may use this time to apply for the SSN.
Please refer to SSA’s “Employer Responsibilities When Hiring Foreign Workers” for more information. www.ssa.gov/employer/hiring.htm
- Federal income tax
- State and City income taxes
- Social Security and Medicare (FICA)
- Federal Unemployment (FUTA)
- Training Plan (DS-7002) that covers the extension dates. The content of the second Training Plan must be different from the first in order to show that a progression of skills will be acquired during the additional time period.
- Midterm Evaluation filled out and signed by Intern and Supervisor.
- Brief letter (one paragraph) on company letterhead from Supervisor that explains the reason for the extension.
- Insurance to cover additional time in the U.S.
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